J-SAC Guidelines CHECKLIST FOR AUTHORS

Manuscripts:

A pdf of the manuscript must be submitted along with the electronic version. Manuscripts must be neatly typed without hand written alterations. The main components of a manuscript are:

Supporting Materials Needed:

  1. Electronic version of the manuscript. Follow the instructions in the guidelines for electronic materials http://www.jsac.ucsd.edu/Guidelines/elect.html
  2. Signed IEEE Copyright Transfer form. One must be on file with the IEEE or your paper will not be published. Copies of the form can be downloaded from http://www.ieee.org/web/publications/rights/copyrightmain.html.
  3. Provide conference presentation information: title, date, and place of any conference presentation. If none, so state.
  4. Biographical sketches and author photos. This adds a special touch to your paper. Make the biographies concise, complete and up-to-date. The glossy photo should not exceed 9.5cm (3.75 in) across the widest part of the head. Examples can be found in a current issue of J-SAC.
  5. A short abstract of the paper (100-200 words) for use in publications and in IEEE Spectrum. The abstract will be converted to simple html for the online version of the issue. Equations and unusual symbols should be avoided in the abstract if at all possible.
  6. A list of keywords to be used for indexing purposes. Anyone wishing to obtain the current IEEE keyword list can simply send an e-mail message to the address: keywords@ieee.org. The auto response program does not care what if any subject line or text message is sent.
  7. A complete list of authors with first names, titles, affiliations, addresses, email addresses, phone numbers, and FAX numbers. In the case of multiple authors, one author should be identified for directing correspondence.

Information Regarding Illustrations:

The link to "Author Supplied Electronic Graphics" is listed above.

Most illustrations are reduced in size to a 3 l/2 inch column width when printed, so it is important that all letters, numbers, and lines be drawn so as to remain legible after reduction. Letters and numbers should be at least 1/16 inch high after reduction to be readable.

It is also important not to mix large and small type sizes within figures. Choose an intermediate, readable size and label all parts of the figure or table the same.

Color Art: All requests for color art must be formally approved by the Guest Editor and by the J-SAC Editor-in-Chief. Because of the expense involved, requests for color art will not be approved unless color art is ABSOLUTELY necessary to convey the meaning of the figure and the figure is essential to the paper.

Overlength Page Charges:

All submissions that are accepted for publication are subject to mandatory over-length page charges of $220.00 for each journal page exceeding 8 printed pages. This charge is based on the final typeset length and not on manuscript length, and is a prerequisite for publication.

Double-column version of manuscript. *You are required to also submit a roughly formatted version of the manuscript in single-spaced, double-column (2-column), IEEE format (10-point font size), using the IEEE style files: http:/www.ctan.org/tex-archive/macros/latex/contrib/IEEEtran/. (Though this application allows you to extend equations beyond the column width in the submitted version of the article, JSAC style does not permit this in the published version. Publications staff will relocate any equations that extend into the margin to the top of the following page and will change your text to accommodate the move. You may prefer to do this yourself so the text will more adequately reflect your intentions and you will be able to determine more accurately the length of your paper.) This version will serve as a confirmation of the approximate publication length of the manuscript at submission, and gives an additional confirmation of your understanding that any manuscript which exceeds 8 journal pages will have mandatory overlength charges of $220 per page applied.

Please note that sometimes Guest Editors will impose a maximum allowable page length to accepted papers for their issue. Maximum allowable page length IS NOT the same as overlength page charges. Authors are still responsible for paying the overlength page charge of $220 per page for any manuscript which exceeds 8 journal pages, even if the maximum allowable page length for their issue is longer than 9 journal pages.

For example, if the editors impose a limit of 11 pages per paper for the issue, then an author who turns in a paper of 10 pages will still have to pay the overlength charges for 2 pages (at $220 per page), but the overall length will be fine. An author who turns in a paper of 12 pages will be told to shorten it by 1 page to meet the limit; once it is shortened to 11 pages, it will still be subject to overlength charges for 3 pages (at $220 per page). Note that the overlength limit is always 8 for all JSAC issues; that is, page charges will always be incurred if the paper is longer than 8 pages. The maximum allowable page length, however, is not the same for all JSAC issues. It depends both on how many papers are accepted for that issue, and how many total pages have been used up by earlier JSAC issues in that year. For example, if an issue has only 10 papers accepted (a very small number) then there might be NO maximum imposed. An author could turn in a final paper of 20 pages, and that would be OK (however, overlength page charges would still be incurred for all pages beyond 8). If however an issue has 25 papers accepted, then a page limit of 10 pages per paper might be imposed (any paper which came in at 9 or 10 pages would still incur overlength page charges). At the time of initial submission, it is not yet known whether or not a maximum allowable page limit will be imposed (since we don't yet know how many papers will be accepted), but the limit for avoiding page charges is known (it equals 8).

Please read the new policy on over-length page charges to determine whether the new limit of 8 pages or the previous limit of 7 pages applies to your paper.